Committees Objectives
| Committees | Objectives | |
| Steering Comm. | president and other officers of host club Chairperson of "the Gathering" all committee heads meet regularly for one year prior |
|
| Speaker | select and contract ASAP | |
| Program | set agenda for the event identify mistress of ceremonies |
|
| Sponsors | identify and get pledges to cover budget as much as possible | |
| Registration | send out information receive and record registration send checks to treasurer man registration tables “day of” |
|
| Vendors | contact and receive contracts to reserve space construct floor layout and assign booth spaces solicit door prizes/program ads line up service group to assist w/unloading and load-up assist with set-up the friday before assist with any needs the “day of” |
|
| Door prizes | gather items, establish method of distribution keep record of donors...post “day of “ |
|
| Goody Bags | determine items to be included, collect and fill no. bags to be decided based on no. of registrations |
|
| Ugly Fabric Contest | establish method of voting, count votes “day of” co-ordinate and hang entrants get prizes |
|
| Block Exchange | co-ordinate and determine winners | |
| Quilt Exhibit | contact quilt clubs and individuals arrange to get, store and return after the event make plans for display area and racks to hang quilts on co-ordinate hanging the Friday before event |
|
| Caterer | get bids, select menu co-ordinate with registrations |
|
| Volunteers | security, monitors, general help, clean-up | |
| Program Book | write copy/graphic design work w/printer...have ready to go by mid-FEB co-ordinate all fliers/other printed materials |
|
| Publicity | Co-ordinate all promotional aspects... distribute fliers to quilt clubs and quilt shops PR for guild newsletters, radio, newspapers, magazines & internet |
|
| Treasurer | keep record of all income...make deposits keep record of all expenses...write checks |
|
| Commemorative Pin | determine a design locate supplier/ inquire of pricing sell pins “day of” |
|
| Site Coordinator | select venue/ get pricing liason between committee and venue work with venue regarding set-up requirements |
|
| Show and Tell | Distribute information cards in registration packets co-ordinate and orchestrate presentation of S&T (including narration) |
|
| Signage | identify signs necessary have printed and ready to hang/display “day of” |
|
| Raffle quilt | choose design co-ordinate assembly, quilting and binding |
All Committee Heads are responsible for choosing their committee helpers and for submitting a budget to cover the anticipated financial needs to the Steering Committee for approval by the first full committee meeting. All bills should be promptly submitted to the Treasurer for payment.